City Clerk

Duties & Responsibilities
The Office of the City Clerk is the oldest office of municipal government and is a service department to which the mayor, council, manager, and departments of the government, as well as the general public, look for information regarding the operations of the city.

View duties of the city clerk.

General Administrative Duties
  • Oversee public relations and communications
  • Provide notary services
  • Receive and process applications for volunteer boards and committees
  • Receive and process public information requests
Statutory Duties
As secretary to the City Council:
  • Act as liaison between the public and the council as may be directed
  • Administer and record oaths of office
  • Prepare and maintain custody of all official city records and files
  • Process, record, file, and advertise ordinances, resolutions, and notices of public hearings
  • Record official minutes of the council
  • Serve as parliamentarian
  • With the city manager's office, assist in the preparation of City Council meeting agendas
As secretary of the municipal corporation:
  • Maintain custody of the municipal seal
  • Maintain receipt of service and legal documents
  • Maintain the city codes
  • Sign official documents
As election official:
  • Certify vacancies existing on the local level
  • Coordinate voter registration activities with county election officials
  • Furnish and receive qualifying materials for local elections
  • Maintain receipt of election results
  • Provide layout of local election ballot
  • Receive and maintain candidate records