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Duties & Responsibilities
The office of the City Clerk is the oldest office of municipal government and is a service department to which the mayor, council, manager and departments of the government, as well as the general public, look for information regarding the operations of the city. Some of the services and duties entrusted to the City Clerk are as follows:
General Administrative Duties
- Provide notary services
- Receive and process public information requests
- Receive and process applications for volunteer boards and committees
- Oversee public relations and communications
Statutory Duties:
As Secretary to the City Council:
- Record official minutes of the council
- With the city manager’s office, assist in the preparation of City Council meeting agendas
- Process, record, file and advertise ordinances, resolutions and notices of public hearings
- Act as liaison between the public and the council as may be directed
- Administer and record oaths of office
- Prepare and maintain custody of all official city records and files
- Serve as parliamentarian
As Secretary of the Municipal Corporation:
- Maintain custody of the municipal seal
- Sign official documents
- Maintain receipt of service and legal documents
- Maintain the City Code
As Election Official:
- Coordinate voter registration activities with county election officials
- Certify vacancies existing on the local level
- Provide layout of local election ballot
- Furnish and receive qualifying materials for local elections
- Receive and maintain candidate records
- Maintain receipt of election results
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